Ammonia tank parts replacement, OEM, RE-quote

Palm Beach County, Florida, issued Request for Quotation (RFQ) #053017-382R/ZG through its Purchasing Department for the procurement of Original Equipment Manufacturer (OEM) ammonia tank parts manufactured exclusively by Swagelok with no substitutions permitted. The solicitation encompasses 18 line items of various components including regulator assemblies, ball valves, union tees and elbows, seamless stainless steel tubing, male connectors, check valves, and pressure gauges in quantities ranging from 1 to 60 units per item. All submitted pricing must be firm and fixed with no escalation clauses, and prices shall remain valid for 90 days from the opening date to facilitate evaluation and award. The quote submission deadline was June 27, 2017, at 4:00 P.M. Palm Beach County local time, with responses accepted via fax or email. Award will be made on an all-or-none basis to the lowest responsive and responsible bidder, with delivery required on an F.O.B. destination basis, wherein the bidder retains all transportation charges, liability, and risk in transit. The successful vendor must provide all items with factory/manufacturer warranty against defects in materials and workmanship, effective from the delivery and acceptance date, and additional quantities may be purchased for up to 12 months from the award date under the same terms and pricing.

The solicitation includes set-aside designations for Small Business Enterprises (SBEs) and local preference provisions, which allow certified SBEs or Palm Beach County local businesses submitting bids within 10 percent of the lowest bid to receive preference consideration in award decisions. All bidders must submit certifications for non-discrimination policy compliance and drug-free workplace status to be deemed responsive and eligible for consideration. No specific budget range or award value was disclosed in the solicitation documents. Payment will be rendered only upon Palm Beach County's acceptance of delivered items following inspection and verification. No incumbent vendor or current contractor information was identified in the available documentation, nor were any technology integration requirements or existing infrastructure specifications outlined.