Ammonia tank parts replacement, OEM, purchase and delivery

Palm Beach County Board of County Commissioners, Purchasing Department, is issuing Request for Quotation (RFQ #053017-382/ZG) for the procurement of original equipment manufacturer (OEM) ammonia tank parts replacement manufactured by Swagelok, with no substitutes permitted. The solicitation encompasses 18 line items totaling 165 parts, including regulator assemblies, ball valves, union tees and elbows, stainless steel tubing, male connectors, check valves, and pressure gauges, with quantities ranging from 1 to 60 units per item. Vendors must submit firm, fixed unit pricing with a maximum of two decimal points, and prices must remain firm for 90 days from the date of opening to allow for evaluation and award. The submission deadline is June 15, 2017, at 4:00 P.M. local time, with responses acceptable via fax or email to buyer Zulma Gasca. The County will award this solicitation on an all-or-none basis to the lowest responsive and responsible bidder, with the successful vendor responsible for all transportation charges and liability in transit to the destination point. Payment will be rendered only upon the County's satisfaction and acceptance of delivered items, with invoices submitted to the Palm Beach County Finance Department referencing the purchase order number. All vendors must submit a non-discrimination policy or affirmation of compliance with Palm Beach County Resolution R-2014-1421 and demonstrate compliance with the Criminal History Records Check Ordinance and public entity crimes certification.

The solicitation includes provisions for Small Business Enterprise (SBE) program participation, whereby certified SBE vendors submitting bids within 10 percent of the lowest responsive, responsible bid may be considered for award. A five percent local preference is available to quoters with a permanent place of business in Palm Beach County or the Glades, provided they submit a valid Business Tax Receipt and completed Certification of Business Location form. Vendors submitting a Drug-Free Workplace Certification may receive preference in the event of tied bids. All respondents must demonstrate full compliance with federal, state, county, and local laws. No specific contract value or budget range is detailed in the solicitation documents, and no incumbent vendors or existing technology integration requirements are identified. The vendor's proposed delivery timeframe will be specified in their response to the solicitation.