Ammonia, anhydrous, bulk, purchase and delivery

Palm Beach County Board of County Commissioners issued Invitation for Bid (IFB) #22-066/SM on March 31, 2022, for the purchase and delivery of anhydrous ammonia in bulk to supply four water treatment facilities (Water Treatment Plants #2, #3, #8, and #9) within the county. The solicitation seeks refrigeration-grade anhydrous ammonia at 99.9% purity with an estimated annual quantity of 170,400 pounds, with monthly usage ranging from 1,200 to 5,000 pounds per location. The successful bidder must deliver the product within forty-eight calendar days of receiving a delivery order on an F.O.B. destination basis to any location within Palm Beach County, with all delivery and unloading charges included in the quoted price. Pricing must be submitted as a single fixed unit price per pound for each contract year, and the product must conform to ANSI/NSF61.1 refrigeration-grade standards and comply with Compressed Gas Association standards G-2 and G-21. The bid deadline was May 12, 2022, at 4:00 p.m., with the contract being awarded on an all-or-none basis to the lowest responsive and responsible bidder. The successful contractor will receive a twelve-month initial contract with four optional twelve-month renewal periods contingent upon mutual written agreement and Board appropriation of funds. Required qualifications include Commercial General Liability Insurance ($500,000 minimum), Pollution Liability Insurance ($1,000,000 per occurrence/$2,000,000 aggregate), Business Auto Liability Insurance ($500,000 minimum), and Workers' Compensation Insurance, along with vendor registration in the County's Vendor Self Service system and compliance with Equal Business Opportunity Ordinance requirements.

The solicitation includes a 5% local preference for bidders with a permanent place of business in Palm Beach County and a 5% Glades preference for eligible Glades businesses. Bidders must comply with standard County requirements including criminal history background checks, drug-free workplace certification, commercial non-discrimination compliance, and public records management. If subcontractors are utilized, bidders must submit Equal Business Opportunity (OEBO) Schedules 1 and 2. No incumbent vendors or current contractors were identified in the solicitation documents, and no specific budget range or award value was disclosed; however, the total contract value will be determined by the awarded unit price per pound multiplied by the estimated annual usage of 170,400 pounds and the number of contract years exercised over the initial twelve-month term plus any renewal periods.