Amendment to Special Procurement No. 1174-20

The State of Oregon Department of Administrative Services (DAS) Procurement Services, acting on behalf of the Oregon Department of Justice (DOJ), is seeking to amend Special Procurement No. 1174-20 for continuing subscription services with Thomson Reuters Corporation's Elite Legal Billing System. The procurement involves a three-year contract extension from January 31, 2023, to January 31, 2026, to maintain critical legal billing management infrastructure for the DOJ. The primary objective is to support DOJ's ongoing need for a comprehensive billing system that tracks and invoices billable hours for over 300 attorneys while the department prepares to procure and implement a new integrated case, time, and billing management solution. The contract amendment increases the total estimated cost from $241,758 to $442,668, representing an additional $200,910 in funding. The current solicitation is not open for new proposals but is a notice of a special procurement approval, with a seven-calendar-day protest period for affected parties. Protests must be submitted in writing to the State Chief Procurement Officer and include specific details about the basis of the protest.

No specific set-aside designations or restrictions on responding organizations are mentioned in the documents. The incumbent vendor is Thomson Reuters Corporation, which has been providing the Elite Legal Billing System to DOJ since 1992. The current system is an existing technological infrastructure that DOJ is seeking to maintain until a replacement can be fully developed and implemented, estimated to occur by the end of 2025. The procurement is specifically tailored to the DOJ's internal needs and does not appear to have broader competitive bidding requirements. The total contract value ranges from the original $241,758 to the new amended total of $442,668, representing a significant investment in maintaining critical legal billing management capabilities. The contract is sole-sourced to Thomson Reuters due to the immediate necessity of maintaining a billing system and the challenges of rapidly replacing the existing technological infrastructure.