Amended RFP FOR 2019 HD VIDEO EQUIPMENT (IN APPENDIX C)

South Redford School District in Redford, Michigan, issued an amended Request for Proposal on March 21, 2019, for upgrading HD video equipment at Thurston High School, with proposals due by March 28, 2019, at 10:00 AM EST. The procurement seeks to replace all existing analog and SD equipment with digital and HD technology for the TV Studio and Master Control Room. Required deliverables include an HD video switcher, HD monitor for multi-view display, four HD digital file-based recorders, four in-console HD confidence monitors, all new cabling and adapters, an HD video/audio I/O box, eight hours of face-to-face training, and labor with warranties and support plans. The existing Canon SD/HD cameras will be retained and integrated with the new equipment. Bidders must submit three printed copies and one electronic copy of sealed proposals signed by a responsible officer, with bid prices quoted F.O.B. destination including delivery and freight charges, guaranteed for a minimum of 90 days. Beyond cost considerations, evaluation criteria include previous working relationships, quality of work, vendor reputation, and work lead times. Board of Education approval is anticipated for April 22, 2019.

Bidders must maintain a physical office in Southern Michigan and provide same-day or next-day urgent support to qualify. All proposals must include a sworn and notarized Iran Economic Sanctions Act compliance affidavit and a familial disclosure statement as required by Michigan law. The equipment is exempt from state sales tax and use tax. The RFP does not identify any specific set-aside designations for disadvantaged enterprises, nor does it list incumbent vendors or current contractors. The district reserves the right to award the bid separately or in total and to reject any or all bids. No budget range or estimated award value is specified in the available documentation.