AMD_1 to Special Procurement No. 107-3352-14

The Oregon Department of Administrative Services (DAS) State Procurement Services is conducting a Special Procurement Amendment (SP-10700-122007_AMD1) for fire sprinkler materials, testing, maintenance, and repair services across state-owned and state-leased buildings in Salem, Portland, Eugene, and Wilsonville. The procurement seeks to extend the existing Price Agreement No. 107-3352-14 with Western States Fire Protection Company (WSFPC) to ensure continuous access to critical fire protection services. Specific services include annual testing of fire sprinkler systems, testing flow and tamper switches, inspecting fire pumps, testing dry chemical fire suppression systems, repairing piping and components, and replacing backup system batteries. The contract term is requested from April 9, 2025, to December 31, 2025, with potential extension while a new procurement process is developed. The deadline for potential protests is seven calendar days from the first public notice date, with protests requiring a detailed statement of legal and factual grounds, and must be submitted to the State Chief Procurement Officer. The single point of contact for questions is Nathan Ramos, who can be reached at (971) 707-0016 or Nathan.Ramos@DAS.Oregon.gov.

The procurement will be issued on OregonBuys, which has a vendor roster of 32,975 potential providers, with the goal of encouraging competition and promoting public interest. While no specific set-aside designations are mentioned, the procurement aims to maintain compliance with state, county, and local fire codes, as well as National Fire Protection Association (NFPA) codes 20 and 25. The incumbent vendor is Western States Fire Protection Company (WSFPC), which has been providing these services since the original competitive Request for Proposals (RFP) in 2014. The total estimated cost for this amendment is $104,642, which will bring the cumulative Maximum Not-to-Exceed (NTE) Compensation to $543,639. The procurement is being pursued because a previous RFP for fire sprinkler services was canceled after unsuccessful contract negotiations, and DAS EAM lacks the internal expertise to perform the required annual testing and maintenance. A new RFP is anticipated to be issued on OregonBuys around April 30, 2024, with a new contract expected to commence on July 1, 2025.