Amd 1 to SP 1299-21 (Extension of Green Janitorial PAs)

The Oregon Department of Administrative Services, Procurement Services (DAS PS) is seeking to extend existing Price Agreements (PAs) for environmentally preferable janitorial supplies, industrial paper products, and equipment through a Special Procurement (SP) amendment. The original SP-1299-21 established three price agreements currently set to expire on June 30, 2023, with this Amendment #1 proposing a one-year extension through June 30, 2024. The procurement is designed to ensure authorized purchasers, including state agencies and Oregon Cooperative Procurement Program members, can continue to acquire green janitorial products without interruption while a new competitive solicitation is being developed. The current procurement involves a multi-state sourcing team that is drafting a new solicitation expected to be issued on OregonBuys in Q3 2023, with new price agreements anticipated to be executed in Q2 2024 or earlier. The extension is necessitated by staff turnover that delayed the initial procurement process, which began in March 2022.

The current price agreements are held by four suppliers: West Coast Paper, Coastwide Laboratories (Staples), Waxie Sanitary Supply, and Interline Brands (now Home Depot, Inc.). While no specific set-aside designations or restrictions on respondents are explicitly mentioned, the procurement appears open to qualified vendors specializing in janitorial and industrial supply products. The total estimated cost for the original and extended agreements is $15,000,000, with the amendment period representing approximately $5,000,000 of that total. The procurement will be processed through the Oregon Procurement Information Network (ORPIN), with a public notice period allowing for potential protests from affected parties. If no protests are received, DAS PS will proceed with amending the existing price agreements. The procurement supports the state's commitment to environmentally preferable purchasing and ensures continuous access to green janitorial supplies for state agencies and cooperative procurement program members.