Ambulance supplemental payment reimbursement program

The City of Carlsbad, New Mexico is procuring specialized consulting services for its Ambulance Supplemental Payment Reimbursement Program (ASPP) through a sole source procurement mechanism. This is a renewal of an existing service contract rather than a new competitive solicitation. The primary objective is to secure expert consulting services to support the city's ambulance service reimbursement initiatives, specifically managing the ASPP application process and maximizing eligible Medicaid reimbursement recovery. The selected vendor must demonstrate specialized expertise in Medicaid reimbursement rules, ambulance cost reporting, and state application requirements, along with proprietary tools necessary to ensure accurate and compliant submissions. Key deliverables include application management, compliance assurance, and reimbursement optimization services. The procurement was posted on May 7, 2026, with a proposal due date of June 5, 2026. The sole source determination requires a thirty-calendar-day posting period without challenge prior to final approval by the Purchasing Manager, though no specific contract term, renewal options, or site visit requirements are detailed in the available documentation.

Public Consulting Group, LLC (PCG) has been identified as the incumbent vendor and is the sole source selection for this procurement. The City of Carlsbad determined that PCG is uniquely qualified and is the only company capable of providing the required specialized services due to the creative nature of the work, custom delivery requirements, and PCG's singular capability in managing the ASPP process. No alternative vendors were contacted during the due diligence process, as the department concluded that seeking other sources would be unproductive given PCG's unique qualifications and proprietary systems. This is classified as a Unique Professional Services sole source procurement under the 2015 Sole Source Procurement Form. The specific contract amount and funding source are not disclosed in the available sole source determination documentation, and there are no indicated set-asides for disadvantaged enterprises or restrictions limiting organizational type eligibility in the materials provided.