Ambulance and Ambulette Services

The Ohio Department of Veteran Services (DVS), specifically the Ohio Veterans Home-Georgetown (OVH-G), is seeking contractors to provide comprehensive Ambulance and Ambulette services for medical transportation. The procurement involves 24/7 availability for Basic and Advanced Life Support (BLS/ALS) transportation, wheelchair accessible services, and both regular and bariatric stretcher transportation for resident medical appointments and hospital visits. Services must cover transportation within and outside a 50-mile radius of the Georgetown facility, with estimated monthly requirements including two ALS1 transports, one ALS2 transport, one BLS transport, 135 miles of ALS/BLS mileage, one wheelchair ambulette transport, and 45 miles of ambulette mileage. The contract term is scheduled from July 1, 2025, through June 30, 2026, with potential for three one-year extensions upon mutual agreement. Bidders must submit pricing through OhioBuys using the provided Cost Summary Form and include required documentation such as the Affirmation and Disclosure Form, Certification Statement, Business Associate Agreement, and Subcontractor Identification Form if applicable. The proposal submission deadline is February 12, 2025.

The contract opportunity includes provisions for potential preference considerations, with bidders able to claim preferences for Domestic Source End Products, Ohio-based businesses, and Veteran Friendly Business Enterprises (VBE). The procurement includes specific requirements around data handling and protected health information, mandating compliance with HIPAA regulations and requiring comprehensive general liability insurance. Contractors will be responsible for directly billing insurance carriers for covered services, with OVH-G assuming payment responsibility for residents with service-connected disabilities of 70% or greater at the contractor's current rates. The contract includes strict requirements for service location disclosure, with prohibitions on offshore services and data storage without state approval. While specific budget ranges are not explicitly detailed, the contract anticipates an average of five non-emergency transports monthly at varying service levels. Additionally, the procurement includes stringent terms around subcontractor identification, with requirements for detailed reporting of any subcontractors involved in service delivery.