All Disasters Handwash and Toilets

The North Carolina Division of Emergency Management (NCEM) is issuing an Invitation for Bid (IFB) to establish a three-year Agency Specific Term Contract for the rental and service of portable toilets and handwashing stations for use during disasters and emergencies throughout North Carolina. The procurement seeks multiple vendor awards to provide equipment that can be deployed to any of the state's 100 counties or municipalities within twenty-four hours of notification. The contracted services include delivery, setup, breakdown, daily servicing (including weekends and holidays), waste removal, chemical replacement, cleaning, disinfection, supply replenishment, and unit repairs. Vendors must submit pricing for eight line items covering basic portable toilets, self-contained flush toilets with and without handwashing accessories, and ADA-compliant comparable units, with all pricing structured as FOB Destination and inclusive of transportation, setup, servicing, supplies, repairs, and waste disposal costs. The State estimates potential requirements for up to fifty portable toilets and twenty handwashing stations at any given time, though no quantities are guaranteed. Technical requirements include ADA accessibility compliance, minimum water capacity standards, fiberglass or equivalent construction, weather-proofing, and proper waste disposal capabilities. Written questions must be submitted by May 20, 2026, at 2:00 PM ET, with State responses provided by May 22, 2026, and bids are due May 28, 2026, at 2:00 PM ET via the North Carolina Sourcing Tool with public bid opening via Microsoft Teams.

Required bid submissions include proof of North Carolina Secretary of State registration, three customer references, HUB participation information, financial condition certification, location of workers disclosure, lobbying certification, and an alcohol/drug-free workplace policy acknowledgment. The solicitation document does not identify specific set-aside designations for disadvantaged enterprises, though HUB participation information is requested, suggesting consideration for historically underutilized businesses. No incumbent vendors or current contractors are identified in the solicitation. Price increases are permitted after one year only with written justification and mutual agreement. The State reserves the right to negotiate with selected vendors, request best and final offers, or reject all bids. No specific award values or budget ranges are provided in the solicitation; however, the estimated quantities of up to fifty portable toilets and twenty handwashing stations serve as the baseline for vendor pricing proposals.