Alert & Warning Annex

Multnomah County Emergency Management (MCEM) is soliciting proposals for the development of an Emergency Alert and Warning Annex through a Request for Intermediate Proposals (RIP-8-2025). The project aims to create a comprehensive functional annex for the county's Emergency Operations Plan, with contractors responsible for identifying and engaging stakeholders, conducting a baseline assessment of existing emergency management resources, and developing standard operating guidelines and a field guide. Specific deliverables include an Electronic and printed Emergency Alert and Warning Annex, standard operating guidelines, an operator's field guide, and training materials. The solicitation is open from August 8, 2024, at 8:00 AM PDT to September 13, 2024, at 4:00 PM PDT, with key project timeline milestones including a draft plan completion by March 31, 2025, plan exercise by June 30, 2025, and final deliverables due by September 30, 2025. While specific evaluation criteria are not explicitly detailed, the county will likely assess proposals based on technical capabilities, understanding of emergency management requirements, and ability to meet the prescribed project objectives.

The county strongly encourages participation from Minority-Owned, Women-Owned, and Emerging Small Businesses, demonstrating a commitment to diverse vendor participation. The project is funded through the FY 2023 State Homeland Security Grant Program with a maximum budget of $145,433.29, and will be compensated on a not-to-exceed price structure with milestones to be negotiated during contract discussions. Contractors must meet minimum insurance requirements, including $1,000,000 per occurrence for Professional Liability and Commercial General Liability. The county will conduct a pre-award risk assessment for contractors using federal funding, and requires vendors to demonstrate sustainable practices with 25% of product specifications dedicated to responsible business practices. Potential bidders must be Equal Opportunity Employers for contracts over $75,000 and will be subject to a standardized services agreement that includes comprehensive terms and conditions covering areas such as subcontracting, termination provisions, data use protocols, and compliance with Oregon state laws.