Alcoholic Beverage Services

The City of Madison Public Library is seeking a single vendor to provide alcoholic beverage services for events at the Central Library through a Request for Proposals (RFP) #14067-0-2025-BG. The procurement is specifically for a comprehensive alcohol service contract that requires the selected vendor to hold a Class B Liquor License and provide beverage service capabilities 365 days per year. Key deliverables include staffing events, managing event setups, cleaning, and supplying all alcohol-specific equipment and supplies. The vendor must offer a diverse menu with flexible bar service options including full cash bar, partly hosted bar, and fully hosted bar configurations. Proposals are due on Wednesday, October 22nd, 2025 at 2:00 PM Central Time, with potential vendors invited to schedule site visits by contacting Heather Gillespie. The contract will be an initial one-year term with options to renew for three additional one-year periods. The library expects a minimum 20% commission on gross alcohol beverage sales, to be paid quarterly within 30 days after each quarter's end.

The RFP does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The selected vendor will be expected to operate within a Gold LEED certified building, which requires using eco-friendly products and practices. While no incumbent vendor is identified, the library will provide supporting infrastructure including bar support areas, tables, carts, security, and other necessary event support systems. The vendor must be capable of catering to a wide range of tastes and price points, suggesting a need for flexible pricing and menu strategies. Though a specific budget range is not provided, the requirement for a 20% commission indicates the potential for significant revenue generation. The vendor will be responsible for integrating their service model with the library's existing event infrastructure and sustainability standards. Potential bidders should be prepared to demonstrate extensive experience in high-volume, professional beverage service with a commitment to quality and environmental responsibility.