Alarm Monitoring, Maintenance, and Repair Services CN260018

The California Department of Education is soliciting competitive sealed bids for Alarm Monitoring, Maintenance, and Repair Services (CN260018) to support the Sacramento Distribution Center located at 401 North 3rd Street, Sacramento, CA. The procurement encompasses 24/7/365 monitoring and maintenance of burglar alarm systems, temperature alarm systems, and security gate systems, as well as comprehensive maintenance and repair services for security cameras. The selected contractor must provide equipment replacement and upgrade services within the first six months of the contract period, including installation of an advanced monitoring system with text and email alert capabilities and mobile application access, all compatible with existing equipment. Bidders must possess a current C28 Lock and Security Equipment Contractor's License and a valid Alarm Company Operator license from the California Bureau of Security and Investigative Services. The contract award will be determined based on the lowest average total cost computed from three separate bid forms, with all operational expenses including travel, equipment, insurance, and permits to be included in the bid submission. Critical deadlines include a mandatory site inspection on February 24, 2026, at 10:00 am PST, sealed bid submission by March 10, 2026, at 12:00 pm PST, and public bid opening on March 12, 2026, at 10:00 am PST. The initial contract period runs from July 1, 2026, through June 30, 2027, with two optional one-year renewal periods extending through June 30, 2029.

Several preference programs and restrictions apply to this procurement. A five percent small business preference is available, along with a Disadvantaged Veteran Business Enterprise (DVBE) incentive option providing 3-5 percent based on confirmed participation, though the solicitation is exempt from mandatory DVBE participation requirements. Target Area Contract Preference Act (TACPA) preference is available for California-based companies. Contractors are required to maintain Commercial General Liability insurance of not less than $1,000,000 per occurrence and valid Workers' Compensation insurance. No subcontracting is permitted under this contract, and any contractors with a contract termination by CDE within the past 18 months are automatically disqualified. No specific incumbent vendor information or budget range has been disclosed in the procurement documentation. All bid submissions will become public record upon opening.