Alarm Monitoring, Fire Suppression, and Access Control

The City of Prescott Facilities Management Division is soliciting bids for alarm monitoring, fire suppression, and access control services across 73 designated City locations, with bids due September 3, 2026 at 2:00 p.m. via OpenGov Procurement Portal and questions due by 5:00 p.m. on August 25.

The contractor must be licensed and certified by the State of Arizona and hold a Registrar of Contractors License, with mandatory minimum five years' experience in security alarm installation and five years' experience monitoring City fire and security alarms. UL-certified central-station monitoring capability is required. Personnel must be eligible for police clearance. Required certifications include CSA Compliance, ICT Protege GX Level 2, NICET Level 2, Clean Agent, Kidde/Vigilant Fire-lite Panels, fire alarms, kitchen hoods, sprinklers, fire extinguishers, and service security systems.

The scope encompasses 24/7 central-station monitoring for fire alarms, intrusion alarms, and access control systems; support for up to 200 directly connected alarms with expansion capacity; system programming, testing, repairs, and maintenance; fire suppression services including fire extinguishers, sprinkler systems, backflow testing, fire alarm panels, control panels, and kitchen hood systems; transition assistance; and bi-annual kitchen hood system inspections. The contractor must support normal and off-hours repair services at separate hourly rates and provide equipment repair parts at negotiated discounts.

The initial contract term is five years commencing October 4, 2026, with two optional two-year extensions available for a maximum nine-year duration. Pricing submissions must cover cell-dialer monthly monitoring costs, fire suppression service line items, normal and off-hours repair hourly rates, equipment conversion costs, equipment repair parts discounts, and bi-annual kitchen hood costs. The City reserves the right to reject any or all bids and mandates a 30-day termination provision allowing cancellation without cause. Comprehensive insurance coverage with the City named as additional insured is required. Anticipated contract award is September 22, 2026.