Alarm Monitoring and Maintenance Services IFB CN260017

The California Department of Education (CDE) is soliciting sealed bids through an Invitation for Bid (IFB) for comprehensive alarm monitoring and maintenance services at the Pomona Distribution Center located at 2550 Fulton Road, Pomona, California. The procurement encompasses 24-hour, seven-day-per-week monitoring of burglary alarm systems, temperature alarm systems, and access control security systems, along with biannual inspections and emergency and non-emergency maintenance labor. Bidders must possess both a current and valid C28 Lock and Security Equipment Contractor's License and an Alarm Company Operator license issued by the California Bureau of Security and Investigative Services. The bid structure requires separate pricing forms for the initial contract year (July 1, 2026–June 30, 2027) and two optional one-year renewal periods, with bidders providing monthly rates for standard monitoring and cellular backup services, flat rates for biannual inspections, hourly rates for labor services, and estimated parts costs not to exceed $6,000 annually. Award will be made to the responsive and responsible bidder submitting the lowest average grand total across all three bid forms. Critical deadlines include a mandatory site inspection on February 19, 2026, at 10:00 a.m. PST (required for bid consideration), sealed bid submission by February 26, 2026, at 2:00 p.m. PST, and public bid opening on March 3, 2026, at 9:00 a.m. PST, with contract commencement anticipated for July 1, 2026, pending Department of General Services and CDE executive approval.

This solicitation is available to qualified contractors meeting the licensing requirements, with no mandatory small business or Disabled Veteran Business Enterprise (DVBE) participation restrictions; however, a five percent small business preference applies to certified small businesses, and a three to five percent DVBE incentive is available for bidders committing to qualified DVBE participation. No incumbent vendor or current contractor information has been disclosed in the solicitation materials. The contract includes two optional one-year renewal periods, extending potential contract performance through June 30, 2029, with prevailing wage requirements applying in accordance with California Labor Code provisions. While no specific award value or budget range is publicly disclosed in the solicitation summary, the structure includes estimated annual parts costs capped at $6,000, with overall award amounts to be determined based on the competitive bidding process and the lowest average grand total pricing submitted by responsive and responsible bidders across the three bid forms.