AIRVAC Vacuum Sewer System

Sarasota County, Florida, in conjunction with Siesta Key CDP, is issuing a sole source Intent to Sole Source (ISS) procurement for AIRVAC vacuum sewer system products and services from Airvac Inc., headquartered in Rochester, Indiana. The procurement encompasses the provision of proprietary AIRVAC products used in the county's vacuum sewer system infrastructure, including vacuum sewage system controllers, monitoring systems, variable speed pumps, sump breather apparatus, wireless alarms, and pipe couplings. Respondents must be expressly authorized in writing by Airvac Inc. to sell these products and services, and all goods and services must comply strictly with Airvac specifications to constitute an authorized AIRVAC system. The deadline for submission of questions is February 27, 2026, at 3:00 pm, and the proposal submission deadline is March 2, 2026, at 5:00 pm, with all responses required to be submitted electronically through the County's secure procurement portal. Respondents must complete the Intent to Sole Source Response Form and upload supporting documentation demonstrating their capability to provide the described goods and services; however, the solicitation does not specify evaluation criteria, pricing, quantities, contract terms, or award values. The County reserves the right to cancel this sole source procurement and advertise a competitive solicitation if respondents demonstrate the ability to supply the same or substantially similar products and services.

This procurement is restricted exclusively to vendors authorized by Airvac Inc. to sell AIRVAC products and services; the County will not consider responses from unauthorized vendors. The sole source designation is justified by extensive intellectual property protections held by Airvac Inc., including multiple U.S. patents and pending patent applications with expiration dates ranging from 2026 to 2042, as well as international patents across Australia, Canada, European Patent Convention nations, and Brazil, and registered trademarks including "Discover Better." All respondents must acknowledge compliance with Sarasota County's no-lobby affirmation and are designated to contact only Violeta Braescu, the procurement contact. Vendors must comply with all applicable local, state, and federal laws, maintain appropriate insurance, utilize E-Verify for employment eligibility verification, and certify non-listing on Scrutinized Companies lists and non-engagement in boycotts of Israel or business operations in prohibited countries. No specific budget range, award value, or contract term information is provided in the available solicitation documents. Payment will be issued by the Clerk of the Circuit Court in accordance with Florida's Local Government Prompt Payment Act, with invoices required to reference the purchase order number.