Airport Insurance Brokerage Service for the Louisa County Airport RFP# LKU-26-06

The County of Louisa, Virginia is seeking proposals for airport insurance brokerage services for the Louisa County Airport through RFP# LKU-26-06. The Airport operates approximately 16,000 flights annually, maintains 46 hangars, and houses 52 aircraft on premises, requiring comprehensive insurance placement, risk management, and claims assistance services. Current coverage includes approximately $20,000,000 in Airport General Liability coverage and $1,000,000 per incident/$2,000,000 annual aggregate in Storage Tank Liability coverage. Qualified offerors must demonstrate a minimum of five years' primary experience providing liability services or all lines of insurance coverage for government and public entities, preferably airports, with at least one team member experienced in placing airport liability insurance for government entities with insurable values exceeding $500 million. At least one Virginia-licensed agent must be represented at proposal submission or within 30 days of notice of intent to award, and offerors must provide in-person claims assistance within 12 hours of any emergency event. The contract period runs from July 1, 2026 through June 30, 2027, with four successive one-year renewal options available upon mutual agreement. Proposals are due by April 28, 2026 at 3:30 p.m. local time, with written inquiries due by April 13, 2026. Evaluation criteria include demonstrated experience and qualifications (30 points), services and methodology (20 points), staff and resources (10 points), cost of services (30 points), and references (10 points).

The County requires fixed, non-commission-based broker fees with full disclosure and remittance of all compensation received from insurers, including contingency fees, commissions, discounts, and rebates. All proposals must include current audited financial statements, copies of required licenses, and a signed acceptance of the County's Standard Terms and Conditions without modifications. Proposals should be submitted to Sam Massie, Purchasing Coordinator, at the Louisa County Administration Building, Finance Department, 1 Woolfolk Avenue, Suite 304, Louisa, Virginia 23093. No specific set-aside designations, restrictions on organization types, incumbent vendors, or award value ranges are mentioned in the RFP documentation. The procurement does not appear to restrict participation based on disadvantaged enterprise status, allowing all qualified firms meeting the experience and licensing requirements to submit proposals.