Airfield West Lighting Vault Docking Station

The City of Charlotte is requesting sealed bids for installation of an Owner-furnished Generator Docking Station at the West Airfield Lighting Vault at Charlotte Douglas International Airport under ITB AVIA-27-04, with bids due October 29, 2026 at 2:00 p.m. EST. A mandatory site tour is scheduled for October 14, 2026 at 10:00 a.m. (registration required by October 12). Bidders must be licensed North Carolina contractors with at least two completed projects of similar scope within the past ten years.

Scope includes construction of a concrete equipment pad, modification of the existing standby power system, installation of new electrical feeders and conduits, interior lighting upgrades with LED conversion, replacement of exit signs, and comprehensive testing and commissioning. Substantial Completion is required within 180 calendar days from Notice to Proceed; Final Completion within 45 additional calendar days.

The contract is awarded to the lowest responsive and responsible bidder. Liquidated damages are assessed at $500 per calendar day for failure to achieve Substantial Completion, $25,000 per SIDA fence breach, and $150–$250 per minute for runway/taxiway closure overages. Retainage of 5% applies to progress payments until Substantial Completion, with payment due within 45 calendar days of application approval. The City has established a 10% contingency fund. Performance and payment bonds equal to the contract sum are required. Bidders must comply with E-Verify requirements and North Carolina statutes mandating subcontractor payment within seven days of receiving owner payments. A 0% Small Business Enterprise goal applies to this project. Sealed bids are submitted electronically; public bid opening occurs via Microsoft Teams.