Air sanitizing services, term contract

Palm Beach County Board of County Commissioners is issuing an Amended Request for Quotation (RFQ) for air sanitizing services under a term contract basis. The procurement seeks quotations for the rental, maintenance, and service of air sanitizing and air freshener dispenser units, with approximately 2 battery-operated, metered aerosol air sanitizing units and approximately 122 battery-operated, fan-operated air freshener units. The air sanitizing units must dispense sanitizer at fifteen-minute intervals continuously throughout each day and contain glycol with pleasant fragrance, while the air freshener units must release natural fragrance and effectively deodorize approximately one-thousand cubic foot rooms for a minimum of thirty days. Successful bidders must be responsive and responsible vendors capable of providing unit maintenance and service, including battery and cartridge replacement every thirty days with replacement of damaged units at no additional cost to the County. Required qualifications include three business references with service experience within the past three years and evidence of Commercial General Liability insurance with minimum limits of $500,000 per occurrence, Business Auto Liability insurance of $500,000 combined single limit, and Workers' Compensation and Employer's Liability coverage. The submission deadline is February 14, 2017, at 4:00 P.M. Palm Beach County local time, with faxed or emailed responses acceptable. The successful bidder will be awarded a twelve-month term contract with the option to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds, with pricing to be firm and fixed with all costs including supervision, manpower, materials, labor, travel, equipment, and transportation included in the unit price.

A 5% local preference is available to vendors with a permanent place of business in Palm Beach County or the Glades, provided they submit a valid Business Tax Receipt and completed Certification of Business Location, and Small Business Enterprise (SBE) certified firms within 10% of the lowest responsive bid may receive award consideration. The County anticipates the contract value to be $9,950 during the initial twelve-month term and reserves the right to increase or decrease this amount as necessary. Payment is rendered only upon County acceptance of services, with the F.O.B. point at destination and all transportation charges the responsibility of the vendor. All bidders are required to acknowledge receipt of Amendment #1 to the RFQ, dated February 8, 2017, and include any revised response pages with their proposals, as failure to include revised response pages as applicable will result in rejection of the proposal. The amendment specifically modifies the approximate number of units for Item #1 and Item #2 on the quote response page, requiring vendors to reference the updated unit quantities in their responses.