Air Sampling Pump Kits

The Commonwealth of Kentucky, Finance and Administration Cabinet on behalf of the Education and Labor Cabinet, Division of OSH Compliance, is soliciting bids for Air Sampling Pump Kits through Request for Bid (RFB) 758 2400000073. The procurement requires five units of Sensidyne GilAir-Plus STP 5-Pump Basic 5-pack kits (Manufacturer Part Number: 910-0904-US-R) with no substitutions permitted due to compatibility requirements with existing equipment. Each kit includes five air sampling pumps, a standard charging dock with power adapter, filter cassette holder, charcoal tube holder, user manual on electronic media, and Gilian Pump Management software. Bids were due on August 31, 2023, at 1:30 p.m. ET, with written vendor questions required by August 24, 2023, at 10:00 a.m. ET. Delivery is required to the Mayo-Underwood Building, 500 Mero Street, 3rd Floor, Frankfort, Kentucky, with a preferred delivery date of November 15, 2023, and delivery costs must be included in the bid offer. Award determination utilizes a best value ranking approach allocating 90 points to price (lowest bidder receives maximum points with proportional scoring for others) and 10 points to delivery performance, with vendors delivering before the preferred date receiving bonus points and late deliveries incurring a one percent daily deduction from invoices. All proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, with quotations submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise tax and Kentucky sales or use tax.

Kentucky resident bidders are eligible for reciprocal preference under KRS 45A.490-494, while qualified bidders receive additional preferences, including Kentucky Correctional Industries receiving 20 percent of maximum points and other qualified nonprofits receiving 15 percent, per 200 KAR 5:410. No specific set-aside designations for disadvantaged enterprises are referenced in the solicitation documents. Prior to award, successful bidders must submit a Revenue Form 10A100 (Kentucky Tax Registration Application if applicable), certificates of authority for foreign entities, required affidavits per KRS 45A.110 and 45A.115, and EEO forms if applicable. The solicitation does not identify any incumbent vendors or current contractors. Submission is required through the Kentucky eProcurement system after registering with the Vendor Self Service (VSS) portal, with 24-48 hours allowed for registration completion. No specific budget range or award value is identified in the procurement documents; however, interested vendors may contact Commonwealth Buyer Evelyn Osborne at 502-564-0552 for additional information. The contract may be canceled by the Commonwealth with 30 days' written notice and is governed by Kentucky law with disputes resolved in Franklin Circuit Court, Franklin County, Kentucky.