Air release valves, purchase of, term contract

Palm Beach County's Board of County Commissioners issued Invitation for Bid (IFB #18-038/CC) for the purchase of air release valves under a term contract through its Purchasing Department. The procurement encompasses two lots: Lot #1 for wastewater applications requiring a 2-inch aerial crossing valve (H-TEC Model #986-01, 50 units annually) and a 2-inch below-ground valve with three manufacturer options (ARI D-025 NPT, VALMATIC 49A/49A.2, or H-TEC, 65 units annually); and Lot #2 for potable water applications requiring a 1-inch valve for pipes 4 to 16 inches with four manufacturer options (VALMATIC VM22.3 SV, CRISPIN PL 10, GA INDUSTRIES MODEL 920, or APCO, 65 units annually) and a 2-inch valve for pipes larger than 16 inches with the same four options (25 units annually). All items must comply with Palm Beach County Water Utilities Minimum Engineering & Construction Standards (January 2017 or latest revision) and applicable Federal and State safety codes. Bidders must submit firm and fixed unit pricing to two decimal places, with delivery required within 21 calendar days of the delivery order on an F.O.B. destination basis. Required certifications include non-discrimination policy compliance, drug-free workplace certification, SBE-M/WBE participation schedules, and certification of business location with proof of local business tax receipt. The bid submission deadline was November 30, 2017, at 4:00 p.m. to the Palm Beach County Purchasing Department, with a contract term of twelve months or until the estimated amount is expended, renewable for four additional twelve-month periods subject to mutual written agreement and Board appropriation of funds.

This procurement includes a mandatory 15 percent Small Business Enterprise (SBE) participation goal, with evaluation preferences for responsive SBE bidders when the low bidder fails to meet SBE requirements, subject to bid price thresholds. Local preference of 5 percent may be applied to bidders maintaining a permanent place of business in Palm Beach County or the Glades. The County reserves the right to award on an item-by-item basis to the lowest responsive, responsible bidder. No incumbent vendors or budget values were specified in the solicitation documents. All bids are subject to the Criminal History Records Check Ordinance for certain facilities, and the County is exempt from Federal and State taxes. Recommended awards shall be posted for five business days, during which protests may be filed in accordance with County purchasing procedures.