Air release valve repair parts, OEM, purchase and delivery

Palm Beach County's Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #041919-262/MB on May 20, 2019, for the purchase and delivery of Original Equipment Manufacturer (OEM) repair parts for ARI Air Release Valves. The solicitation sought quotations for ten line items totaling 370 units comprising various repair components, including camlock connections (20 units), rolling seal assemblies (100 units), floats (20 units), clamping stems (10 units), body uppers (20 units), domed nuts (40 units), stoppers (30 units), O-rings in two varieties (100 units each), and float assemblies (20 units). All specifications are strictly defined by manufacturer model numbers with no substitutes permitted. The submission deadline was June 3, 2019, at 4:00 p.m. Palm Beach County local time, with responses accepted via fax or email. Delivery is required within twelve weeks of purchase order receipt unless otherwise approved by the Purchasing Director. Award will be made on an all-or-none basis to the lowest responsive, responsible quoter, and the County reserves the right to purchase additional quantities within twelve months of award at the quoted prices. All unit prices must remain firm for ninety days from opening and throughout the initial and any subsequent contract term, with pricing structured on a fixed, F.O.B. destination basis inclusive of all freight and shipping charges.

The procurement includes mandatory vendor registration in the County's Vendor Self Service system and compliance with the Equal Business Opportunity Program, requiring documentation of S/M/WBE participation where applicable. Local preference provisions allow a 5 percent reduction for Palm Beach County-based vendors or Glades-area vendors. Vendors must provide drug-free workplace and non-discrimination certifications as conditions of eligibility. No incumbent vendors or current contractors were identified in the solicitation documents. Payment will be rendered only upon County satisfaction and acceptance of delivered items, with invoices requiring the purchase order number and submission to the Palm Beach County Finance Department. The specific budget or award value was not disclosed in the RFQ documentation, though pricing will be determined based on the lowest responsive quotations received for all line items combined.