Air freshener dispenser units, rental and services, TC

The Palm Beach County Board of County Commissioners Purchasing Department is issuing a Request for Quotation (RFQ) for the rental, maintenance, and service of approximately 265 air freshener dispenser units currently operated across various county locations. The vendor selected through this competitive solicitation will be responsible for providing comprehensive monthly maintenance and service, including the replacement of aerosols, cartridges, and batteries every thirty days, as well as the replacement of damaged units at no additional cost to the County. All pricing must be submitted on a per-unit, per-month basis as a firm fixed price with no escalation clauses permitted, and the quoted price must encompass all supervision, labor, equipment, materials, tools, machinery, shipping, transportation, travel, fuel, mobilization, and other services necessary to fulfill the contract requirements. Vendors must possess current business tax receipts and applicable licenses, maintain Commercial General Liability Insurance ($500,000), Business Auto Liability Insurance ($500,000), and Workers' Compensation Insurance, and demonstrate compliance with E-Verify employment eligibility requirements and nondiscrimination certifications. The initial contract term will be twelve months or until the estimated amount is expended at the County's discretion, with options to renew for four additional twelve-month periods subject to mutual written agreement and Board appropriation of funds; the County also reserves the right to add or delete service locations and units during the contract term at its sole discretion. Responses must be submitted by February 23, 2022, at 4:00 p.m. local time to the Palm Beach County Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415, with faxed or emailed submissions acceptable.

The solicitation includes provisions for Small/Minority/Women Business Enterprise (S/M/WBE) participation, with preference given to certified small businesses within ten percent of the lowest responsive bid, as well as local preference provisions providing five percent price reductions to vendors with permanent places of business in Palm Beach County. All responding vendors must register in the County's Vendor Self-Service system prior to contract award. Payment will be rendered only upon the County's satisfaction with services rendered and submission of invoices with corresponding purchase order numbers. While no specific incumbent vendor or current contractor information is identified in the solicitation documents, the County's existing infrastructure of approximately 265 units represents the baseline service expectation, with the potential for expansion to additional locations during the contract term at the vendor's quoted unit price. No specific budget range or award value is disclosed in the solicitation materials, though the contract value will be determined by the number of active units maintained and the monthly per-unit pricing submitted by the selected vendor.