Air Filters

Deming Public Schools, located in Luna County, New Mexico, is soliciting bids for a comprehensive air filter procurement through Invitation for Bid (IFB) 24-08. The procurement encompasses a diverse range of MERV 10 Pleated filters and Serva-cell high efficiency filters, with 42 distinct filter configurations spanning sizes from 12x16 to 28x30. Bidders must submit electronic proposals through Bidnet Direct by June 7, 2024, at 3:00 PM, with an anticipated award date of June 21, 2024. Successful vendors will be required to deliver filters by August 31, 2024, with quantities to be finalized upon bid completion. All questions regarding the bid must be submitted in writing to Joe Adcock, Chief Procurement Officer, no later than May 20, 2024, with communication strictly limited to designated procurement staff. The district reserves the right to award to multiple vendors or a single vendor and maintains discretion to cancel the procurement or reject any bids. Bid prices will remain firm for 90 days following the submission deadline.

The procurement includes specific preference provisions for New Mexico businesses, offering an 8% preference for in-state or Native American resident businesses and a 10% preference for resident veteran or Native American veteran businesses. Vendors must present valid certification from the State of New Mexico to qualify for these preferences. Bidders are required to complete and submit a Campaign Contribution Disclosure Form as part of their proposal. While specific budget allocations are not explicitly detailed, the extensive filter list suggests a significant institutional procurement effort potentially covering multiple government or educational facilities. The bid document indicates flexibility in purchasing, with filter quantities ranging from 6 to 1,608 individual units and options for case purchases of Serva-cell high efficiency filters in 6 and 12 unit configurations. The procurement appears designed to standardize air filtration across potential state-managed properties, with a focus on comprehensive and flexible filter procurement.