Air compressors, portable and stationary

The Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Equipment, has issued a Request for Bid (RFB) to establish a master agreement contract for portable and stationary air compressors. The procurement solicits four line items: five portable air compressors (gas-driven, minimum 24 CFM, 13 HP gasoline engine, 30-gallon receiver tank); five single-phase stationary air compressors (electric-driven, minimum 24 CFM, 7.5 HP motor, 80-gallon receiver tank); two three-phase stationary air compressors (electric-driven, minimum 24 CFM, 7.5 HP motor, 80-gallon receiver tank); and four retractable hose reels with 50 feet of 3/8-inch ID hose. All products must be new, current model year units accompanied by manufacturer literature, with suggested models including BelAire compressors and approved equivalents acceptable. Vendors must demonstrate widespread availability of parts and service within Kentucky, provide one-year warranties (two years for pumps, three years for engines), and maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate. The deadline for written questions is May 11, 2026, at 1:30 PM Eastern Time, with responses posted by May 15, 2026; bids are due electronically through the Kentucky Vendor Self Service portal by May 22, 2026, at 1:30 PM Eastern Time, with an anticipated award date of May 29, 2026. Evaluation will be based on best value using a ranking approach with 95 points allocated to price (lowest bidder receives maximum points) and 5 points to delivery time (best delivery time receives maximum points), with vendors required to submit firm pricing on an F.O.B. Destination Freight Prepaid basis and clearly state delivery timeframes in calendar days, subject to a 1 percent daily deduction from invoices for failure to deliver.

Kentucky resident bidders receive reciprocal preference, and qualified bidders receive additional preference points; all vendors must submit required affidavits regarding campaign finance compliance, resident bidder status if claimed, and artificial intelligence usage in performing contracted work. The master agreement will have an initial period expiring May 31, 2026, with options to extend for four additional one-year renewal periods subject to written approval from both the vendor and the KYTC Division of Purchases and potential renegotiation of terms. Price increases are not permitted during the first twelve months and must be justified thereafter with thirty days' notice; price decreases must be reflected immediately. Vendors must submit responses through the Kentucky Vendor Self Service platform, with submissions reviewed for compliance with all solicitation requirements; supporting documentation and attachments may be uploaded with individual file size limits of 65,000 KB and a maximum of ten documents per submission. No specific budget range or award value is identified in the solicitation documents, and no incumbent vendors or current contractors are listed.