Air Compressors, Portable and Stationary

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued a Request for Bid (RFB) for the procurement of air compressors in portable and stationary configurations to support the KYTC Division of Equipment. The solicitation encompasses four line items: five portable air compressors (gas-driven, two-stage units with minimum 24 CFM actual free-air delivery, 175 psi maximum operating pressure, 13 HP gasoline engine equivalent to Honda GX390, and 30-gallon ASME receiver tank); five stationary single-phase air compressors (7.5 HP electric engine, 80-gallon ASME receiver tank); two stationary three-phase air compressors (7.5 HP electric engine, 80-gallon ASME receiver tank); and four optional hose reels with 50 feet of 3/8-inch ID hose, with approved equivalent models to BelAire specifications acceptable. All units must include comprehensive warranties, operator and parts manuals, and demonstrated parts and service availability throughout Kentucky. The RFB was issued on April 8, 2020, with written questions due by April 28, 2020, at 4:00 PM EST, and addenda issued April 29, 2020, at 4:00 PM EST. Bids were due May 6, 2020, at 10:00 AM EST, with a tentative award date of May 15, 2020. Evaluation criteria utilize a best-value ranking with 95 points allocated to price (lowest bidder receives maximum points) and 5 points for delivery performance, with vendors required to specify exact delivery timelines in calendar days and facing 1% daily invoice deductions for late deliveries. All pricing shall be F.O.B. Destination Freight Prepaid and Allowed, with the vendor responsible for freight charges.

The master agreement is effective for one year with four optional one-year renewal periods, and Kentucky resident bidders may receive reciprocal preference against non-resident bidders from states providing preference to their residents. Qualified bidders including Kentucky Correctional Industries receive a 20 percent preference advantage, while other qualified nonprofit agencies serving individuals with severe disabilities receive a 15 percent preference. All bidders must submit a signed solicitation face page, completed bid information, and required affidavits affirming compliance with Kentucky campaign finance laws, tax obligations, sales tax registration, and non-boycott requirements; foreign entities must provide a certificate of authority to transact business in the Commonwealth. Price increases are prohibited during the first 12 months of the contract and limited to one increase thereafter, subject to documented industry-wide justification and 30 days' notice, while price decreases must be reflected immediately. All bids must remain valid for a minimum of 90 calendar days after the bid closing date. No specific budget range or incumbent vendor information is provided in the solicitation documents.