Air Cleaners - Request for Quote

The Colorado Department of Corrections (CDOC) issued a documented quote solicitation for the procurement of air cleaning equipment to support operations at the Youthful Offender System (YOS) facility in Pueblo, Colorado. The solicitation seeks eight Sky Sentry Fume Extractor Model 300 air cleaners equipped with CFP and HEPA filters, variable speed remote control boxes, self-supporting hoses, and round source capture hoods specifically designed for use in a mobile welding lab. The equipment specifications require 115V/1/60 electrical requirements, 350 CFM air volume capacity, a 24-month warranty, and heavy-duty wall mounting brackets. Prospective bidders were required to submit quote responses via email to maryann.shaw@state.co.us or fax to 719-269-4064 with a submission deadline of October 30, 2015, at 1:00 PM Mountain Standard Time. The evaluation criteria include cost, product quality and safety considerations, projected delivery date and availability, lifecycle costs including energy usage and maintenance, bidder qualifications and experience, and past performance. Bidders may submit competitive equals that meet or exceed specifications and must include supporting product information. Prospective bidders must be registered on the Colorado Vendor Self Service (VSS) website to respond, with award notifications to be posted on the VSS website following the bid submission date.

The CDOC indicated a general preference to award the solicitation to a single bidder whose quote response is most advantageous to the State, though awards could be divided among multiple bidders if deemed appropriate. Status as a Service Disabled Veteran Owned Small Business based in Colorado is a favorable evaluation factor. Payment terms are assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified in the bid response, with payment terms less than 45 days requiring a discount incentive. Delivery is FOB-destination with freight costs to be included in all bid prices. Contractors and their employees requiring access to CDOC property may be subject to criminal background checks and must comply with CDOC contraband policies. No specific budget range or award value was disclosed in the solicitation documents. The technical point of contact for questions is Jeff Comfort, YOS Education, at 719-544-4800.