AHEC-27401-D AV Upgrades for Auraria Higher Education Cntr

The Auraria Higher Education Center (AHEC) is requesting quotes for audiovisual equipment upgrades at the Tivoli Building on the Auraria Campus in Denver, with quotes due August 17, 2026 at 2:00 p.m. Mountain Time and a mandatory pre-bid meeting on August 10, 2026. AHEC intends to award to a single vendor.

Vendors must be Colorado-registered entities and demonstrate a minimum of three years of AV installation experience, provide references for three AV projects completed within the last two years, and submit a sample certificate of insurance. Required insurance includes workers' compensation, commercial general liability with $1 million each occurrence limits, and automobile liability with $1 million combined single limit coverage.

The scope covers AV system replacements and upgrades in two suites (329 and 740) at the Tivoli Building to support multi-purpose room configurations with Zoom Room capabilities for the Campus Events Department. Work includes removal of existing equipment, provision and installation of new systems, wiring, testing, and cleanup. Required equipment includes QSC network processors and amplifiers, Logitech Tap PCs, Panasonic projectors, Shure microphones, Atlas speaker systems, Netgear network switches, and Chief ceiling storage boxes—two complete systems, one per suite. All quoted costs must remain firm for 90 days from the quote due date and include equipment, labor, shipping, handling, and delivery on a FOB Destination basis.

The contract term runs from award through completed delivery and installation. Project start is August 24, 2026, with substantial completion required by September 25, 2026 (approximately four weeks). Anticipated award is August 18, 2026, with purchase order issuance on August 21, 2026. Cost is the primary evaluation factor. Payment terms are Net 45 days from invoice acceptance. A W-9 form and Vendor Mailing Address Form are required submissions.