AHEC-27401-D AV Upgrades for Auraria Higher Education Cntr

The Auraria Higher Education Center Procurement Services Office is requesting quotes on audiovisual equipment upgrades for two suites in the Tivoli Building at the Auraria Campus in Denver, Colorado, with quotes due August 17, 2026 at 2:00 p.m. Mountain Time and a mandatory pre-bid meeting on August 10, 2026 at 12:00 p.m. Mountain Time at Tivoli Suite 329. This is an all-or-none award with no partial quotes accepted.

The scope includes removal of existing AV equipment and installation of new systems for two suites (329 and 740): network processors, control expanders, amplifiers, cameras, personal computers, projectors, microphones, ceiling speakers, wiring, and storage boxes, with two units of each equipment type specified. Vendors must quote only exact model and part numbers as specified in the bid documents and must demonstrate a minimum of three years of AV installation experience with references from three projects completed within the last two years.

All quoted costs must remain firm for 90 days from the quote due date and include equipment, labor, shipping, handling, and delivery charges on an FOB Destination basis. Cost is the primary evaluation factor; vendor experience and responsiveness to requirements are also considered. Work must commence by August 24, 2026 with substantial completion by September 25, 2026.

AHEC requires submission of a completed W-9 form, vendor mailing address form, and a certificate of insurance covering $1,000,000 commercial general liability, $1,000,000 automobile liability, and workers' compensation insurance. Purchase orders will be issued under standard AHEC terms and conditions with NET 45 payment. The anticipated award date is August 18, 2026, with purchase order issuance on August 21, 2026. AHEC reserves the right to reject all quotes and re-solicit at any time prior to contract start date.