AHEC-26921-D - Project Management Consultant

The Auraria Higher Education Center (AHEC) in Denver, Colorado, is soliciting a Project Management Consultant through documented quote AHEC-26921-D, with a deadline of May 1, 2026. This procurement seeks to develop standardized project management processes, tools, and documentation to modernize AHEC's current project management operations, which rely on Excel spreadsheets, Adobe templates, and a TMA CMMS system. The consultant's primary deliverables include creating a comprehensive toolkit with fully built, ready-to-use templates and forms; updating and refining existing processes and documentation; developing an intake prioritization rubric in collaboration with partner institutions (CCD, MSU Denver, and CU Denver); and providing training through live workshops and written guides with recorded sessions. The engagement requires conducting interviews with approximately four project and facilities team leaders, providing training to approximately twelve project team and facilities members, and engaging with up to six representatives from partner institutions across one to two meetings per institution. The consultant is expected to work primarily remotely with on-site presence required for stakeholder interviews, training delivery, and periodic project updates. While no specific project management frameworks or tools such as MS Project, Smartsheet, JIRA, or ServiceNow are mandated, the consultant should incorporate industry best practices from construction and IT project management offices. AHEC will conduct formal review cycles and testing of proposed deliverables through actual project cycles to ensure functionality and effectiveness.

The procurement documents indicate that AHEC uses a voluntary self-certification section for vendors to identify as small businesses, disadvantaged businesses, women-owned, minority-owned, veteran-owned, or other designated business classifications, though no specific set-asides or restrictions on respondent eligibility are explicitly stated in the available materials. All vendors, whether domestic or otherwise, must submit a completed W-9 Form (Request for Taxpayer Identification Number and Certification) as a prerequisite for vendor registration and contract award, which requires provision of legal name, federal tax classification, taxpayer identification number, and business address to AHEC's Accounts Payable office or secure file drop. No incumbent contractors, current contractors, award values, budget ranges, contract duration, or funding amounts are specified in the available Question and Answer documentation or procurement notices, and no information regarding potential pricing or financial requirements has been disclosed.