AHEC-17700-D - Millennium Equipment - Auraria Campus

The Auraria Higher Education Center (AHEC) Purchasing Office in Denver, Colorado, is soliciting quotes for Millennium brand access control equipment through documented quote solicitation AHEC-17700-D. The procurement targets three distinct product categories: 100 Enhanced Single Door Controllers (MIL149-101966), 5 Enhanced SCU with Network On Board units (MIL149-101992), and 3 Power Supply units with Line Conditioner (MILPSI-100212-001). All items must be new, manufacturer-current models supplied in original packaging with firm pricing for 90 days following the quote due date of July 1, 2016, at 5:00 PM Mountain Time. Eligible vendors must be authorized Millennium equipment resellers or registered partners and must register with ColoradoVSS prior to the quote deadline. Responses are accepted via mail, fax, or email directed to purchasing agent John C. Daly, with submission requirements including a completed W-9 form and Vendor Mailing Address Form. Cost is the primary evaluation criterion, and the resulting purchase order or contract will remain in effect from the award date through approximately June 30, 2021. Pricing must include all shipping, handling, and delivery charges on an FOB Destination basis, with no modifications to the provided cost sheet format accepted.

The solicitation does not specify set-asides or restrictions limiting participation by disadvantaged enterprises or particular organizational types. No incumbent vendor or current contractor information is provided in the procurement documents. The standard AHEC Purchase Order Terms and Conditions, effective January 1, 2009, apply to all awards and establish requirements for payment within 45 days of invoice, compliance with federal and state law, appropriate insurance maintenance, E-Verify participation, and indemnification of the State. Quotes valued below $100,000 may be executed as purchase orders, though AHEC reserves discretion to require a formal contract regardless of amount. AHEC retains the right to reject all quotes, make multiple awards if deemed in the state's best interest, and cancel the solicitation at any time without penalty. The budget range or award value is not explicitly stated in the procurement documents.