AHEC-16703-D Landscape Forms outdoor furniture

This Documented Quote (DQ) solicitation was issued by the Auraria Higher Education Center (AHEC) Purchasing Office on behalf of Metropolitan State University of Denver's Facilities Planning Department for outdoor furniture procurement. The solicitation requests quotes for nine Landscape Forms Mingle model seating units configured with four-seat arrangements and steelhead perforated aluminum seat inserts, thirteen Scarborough benches measuring 72 inches in length with horizontal strap design, complete installation services, and freight delivery. All items must be delivered and installed by December 4, 2015, with quotes due by 3:00 PM Mountain Time on October 12, 2015, submitted via fax to the designated purchasing agent. The resulting contract will run from the award date through approximately June 30, 2016, with quoted costs remaining firm for 90 days after the due date and through contract expiration. All deliverables must be new manufacturer's current models shipped surface freight prepaid and F.O.B. to Auraria Central Receiving at 1201 5th Street, Denver, Colorado 80204, with no additional charges permitted for packing or drayage. Evaluation criteria prioritizes cost as the primary factor, while also considering vendor appropriateness, completeness of response, and experience with similar systems. Vendors must provide all-or-none quotes on the specified cost sheet that include all shipping, handling, and delivery charges, with no partial quotes accepted.

Responsive vendors are required to register with ColoradoVSS, submit a completed W-9 form and Vendor Mailing Address Form, provide comprehensive warranty information, and demonstrate installer experience with similar outdoor furniture systems. The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or specific budget ranges for this procurement. AHEC reserves the right to reject all quotes and re-solicit, cancel the solicitation entirely, or make multiple awards if determined to be in the state's best interest. While no specific award value is listed, the scope of work suggests a moderate-value procurement typical of university facilities projects. Vendors interested in responding were required to submit proposals by the October 12, 2015 deadline, with the award anticipated shortly thereafter to meet the December 4, 2015 installation deadline.