Aging Agencies Video Conferencing Kits

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for six video conferencing kits to be delivered to aging agencies across Maine under RFQ #10A 22021600000000000205, with quotations due March 3, 2022 at 4:00 p.m. Eastern Standard Time.

Each kit must include an ORDRO AX65 livestream video camera with 4K capability and 12x optical zoom, PHOTOONE 2-pack photography lighting kit with 120 LED lights, RODE Wireless Go compact wireless microphone system, ENDURAX 60-inch tripod stand, NETGEAR Mobile Wi-Fi 4G LTE hotspot router, and a 2021 HP laptop computer with 15.6-inch HD screen. The RFQ permits equivalent items to be substituted provided the bidder submits documentation of equivalency for approval by the requesting department. Six identical kits will be distributed to Aroostook Area Agency on Aging in Presque Isle, Eastern Area Agency on Aging in Brewer, Spectrum Generations in Augusta, Seniors Plus in Lewiston, Southern Maine Agency on Aging in Biddeford, and Legal Services for the Elderly in Augusta.

Evaluation is conducted on a best value basis, with conformity to specifications as the primary criterion, followed by lowest price among conforming quotations, and delivery time as a potential secondary consideration. Bidders must submit detailed itemized quotes, product data sheets, warranty information, and completed technical specifications templates. Quotations must remain valid and binding for 180 days from the bid opening date. Pricing must include all shipping charges with FOB Destination terms, and the State is exempt from federal, state, and local taxes. A single vendor will be selected; this solicitation will not result in multiple awards. Responses must be submitted through the State of Maine's electronic Advantage Vendor Self Service (VSS) system.