Aggregate for Surface Treatment (2025)

Dane County, Wisconsin, is soliciting bids for Aggregate for Surface Treatment through Request for Bid #2025-RFB-014, seeking aggregate materials for asphalt sealcoat work across multiple county highway segments including CTH F, CTH AB, CTH DM, CTH E, CTH I, CTH T, CTH TT, and CTH Y. The procurement offers two delivery options: Option A requires suppliers to deliver a minimum of 600 tons per day to specified county locations, while Option B allows for county pickup from the supplier's stockpile. Bidders must provide pricing for two aggregate types - Pea Gravel and Granite/Quarzite - with quantities ranging from 175 to 1,250 tons per highway segment. The bid requires comprehensive pricing that includes material costs, hauling, and potential stockpile fees, with each load necessitating a ticket containing weight information. Key evaluation criteria include lowest price, product availability, vendor proximity to project sites, and potential hauling costs. Vendor questions were due by March 6, 2025, with final bid responses required by March 13, 2025, at 2:00 pm. The contract term will be one year from the award date, with material delivery required by May 28, 2025.

The procurement includes provisions for local vendor preferences, creating opportunities for Locally Based and Owned Vendors, Locally Operated Vendors, and Non-Locally Operated Vendors to match or improve upon the lowest bid, subject to specific percentage thresholds. Vendors must complete a detailed "Pit Locations" tab with information about their aggregate sources, including pit name, address, contact details, and operational hours. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid allows for partial bidding, enabling vendors to submit proposals for specific projects or materials by selecting "No Bid" for segments they cannot fulfill. The bid documents do not indicate an explicit budget range or maximum award value, but bidders will be pricing materials on a per-ton basis across multiple county highway segments. Vendors must provide comprehensive pricing that covers all labor, delivery costs, and expenses necessary to provide the specified aggregate materials, with the county reserving the right to award bids on a per-item or total net bid basis.