Aeronautics - Automated Weather Observation Systems (AWOS)

The Michigan Department of Transportation (MDOT) Aeronautics division issued a Request for Proposal (RFP) for Aviation Weather Data Service upgrades related to Automated Weather Observation Systems (AWOS) data collection and distribution. The procurement seeks qualified vendors to provide installation, upgrade, and removal services for AWOS infrastructure across Michigan airports, with the State currently maintaining forty AWOS IIIP and two AWOS IIIPT systems. Deliverables include data collection and distribution services, local display options with remote maintenance capabilities, and web-hosted status monitoring across the AWOS network. Qualified bidders must complete Schedule B with specific pricing structured in three categories: initial one-time installation costs for standard data collection and optional display/maintenance services for up to 42 sites; new site one-time costs for post-award additions; and ongoing monthly operational costs for standard services and optional display/maintenance at individual sites. The State will evaluate proposals based on responsiveness, responsibility, and lowest price among bidders meeting all evaluation criteria, with the right to conduct on-site facility visits, require oral presentations, perform reference checks, and request price concessions. The proposal submission deadline is 3:00 p.m. Eastern on Monday, November 25, 2024, with an anticipated contract start date of January 1, 2025. The contract term is one year with seven optional one-year renewal periods, and all proposals must include compliance with data security requirements including FedRAMP authorization, NIST controls, encryption standards, and security auditing.

The RFP does not specify set-aside designations or restrictions limiting participation to particular organization types or disadvantaged enterprises. The contract requires integration with the State's existing forty-two AWOS systems already deployed at designated Michigan airport locations. Payment terms are Net 45 days through Electronic Funds Transfer, with contractors encouraged to offer quick payment discounts. Liquidated damages of 10% apply if contract activities are not delivered within specified timeframes or do not meet specifications. Contracts exceeding $250,000 require State Administrative Board approval. The specific award value or budget range is not disclosed in the available RFP documentation; interested vendors should contact MDOT Aeronautics or review the complete RFP attachment for detailed pricing guidance and financial parameters.