Aerial Videography Survey Services

The City of Waco, Texas has issued Request for Qualifications (RFQ) No. 2025-056 for Aerial Videography Survey Services focused on documenting hydrological flows and water quality concerns in the North Bosque River watershed. The procurement involves five planned flyovers using drone, fixed wing, or helicopter technologies, with an initial survey flight and four subsequent quarterly flights covering approximately 30 locations initially, and then around 20 sites in Erath, Hamilton, and McLennan Counties. Technical requirements include giro-stabilized video capture, minimum 6-inch per pixel resolution, and acceptable file formats such as JPEG and MP4. Vendors must provide samples of video capabilities and deliver collected data within 21 calendar days of each flight. The RFQ was issued on July 24, 2025, with responses due by August 21, 2025 at 2:00 P.M. CT. The procurement will utilize a multi-award contract approach, with evaluation criteria focusing on firm qualifications, personnel expertise, and project approach, potentially including an interview process for top-rated firms.

The contract will be structured for one year with four possible renewals, and the City plans to potentially select multiple vendors based on availability, pricing, and responsiveness. Vendors must complete various compliance forms, including conflict of interest disclosures, minority/women-owned business certifications, and drug-free workplace certifications. While specific set-aside designations are not explicitly detailed, the requirement for minority/women-owned business certifications suggests potential preferences for disadvantaged enterprises. The City will retain exclusive ownership and use rights of all imagery and data collected. Pricing structures will include hourly rates for helicopter/fixed-wing operations and per-location rates for drone operations, though specific budget ranges or award values are not explicitly stated in the provided documentation. The procurement appears to be open to various vendors with appropriate aerial survey capabilities and technical expertise in environmental monitoring and data collection.