Advanced Cleaning, Inspection and Repair of Structural Firefighting Protective Ensemble (SFPE)

CAL FIRE Santa Clara Unit is conducting an Invitation for Bid (IFB) No. 1CA07092 for advanced cleaning, inspection, and repair services for Structural Firefighting Protective Ensemble (SFPE). The procurement seeks a qualified contractor to provide comprehensive maintenance of firefighting protective gear, including cleaning, detailed inspection, and repair of coats, pants, helmets, boots, and other protective equipment. The contractor must be a National Fire Protection Association (NFPA) Verified Independent Service Provider and will perform monthly services for the Santa Clara County and Santa Clara City jurisdictions. Key deliverables include systematic cleaning, thorough equipment inspection, and professional repair services that maintain the integrity and safety of firefighting protective gear. The solicitation timeline indicates that bid documents will be available on April 17, 2025, with written questions due by April 18, 2025, and final bid submissions required by May 1, 2025 at 10:00 a.m. The proposed contract term spans from May 26, 2025 to May 25, 2028, with potential renewal options, and award will be determined by the lowest responsive responsible bidder.

While no mandatory Disabled Veteran Business Enterprise (DVBE) participation goals are established, CAL FIRE strongly encourages DVBE and small business participation in this procurement. The contract will utilize a detailed pricing structure that includes specific rates for various cleaning, inspection, and repair services across different types of protective equipment. Although the total contract amount will be determined upon award, invoicing will occur monthly for services rendered. The solicitation includes potential incentives for DVBE and Small Business (SB) vendors, which may provide competitive advantages during the evaluation process. Prospective bidders must demonstrate compliance with specific regulatory and safety requirements, and possess the technical capability to maintain complex firefighting protective equipment to the highest professional standards. The procurement is open to qualified vendors who can meet the technical specifications and service requirements outlined in the IFB, with a focus on maintaining the safety and operational readiness of firefighting personnel through high-quality protective gear maintenance.