Adult & juvenile cards & key tags, purchase & delivery of

The Palm Beach County Board of County Commissioners, Purchasing Department, on behalf of the Palm Beach County Library System, issued Request for Quotation (RFQ) #062816-440/JM for the purchase and delivery of library cards and key tags. The solicitation seeks quotes for 50,000 adult cards and key tags and 10,000 juvenile cards and key tags, each featuring removable adhesive tag combinations with Code 39 barcode formatting containing sequential 10-character numbers beginning with alphabetic prefix "D" followed by nine digits and a modulus ten check digit. Adult and juvenile cards must measure between 2" to 2.125" in height and 3.25" to 3.375" in width with rounded corners, while corresponding key tags must measure 0.94" to 1" in height and 2.50" to 2.57" in width with round corners. Cards must be supplied in sequential barcode order with 30 to 35 mil thickness, feature 4-color process fronts and white backgrounds with black imprints on reverse sides, and include one signature panel for adult cards and two for juvenile cards. The RFQ submission deadline is July 29, 2016, at 4:00 p.m. local time, with responses accepted via fax or email to the delivery address of 3650 Summit Boulevard, West Palm Beach, Florida 33406. Delivery must occur within 30 calendar days of purchase order receipt on an FOB destination basis. Bidders must provide firm, fixed unit pricing with no escalation clauses, valid for 90 days from opening, and must submit pricing for both items to be considered responsive under an all-or-none award approach. Successful bidders must provide manufacturer/brand and part/model numbers with supporting descriptive literature, proof samples for barcode readability testing, and a non-discrimination policy compliant with Palm Beach County Resolution R-2014-1421.

Small Business Enterprise (SBE) certified firms submitting bids within 10% of the lowest responsive, responsible bid may be selected for award consideration. A 5% local preference is available to quoters with a permanent place of business in Palm Beach County established prior to RFQ issuance, verified by a valid Business Tax Receipt and Certification of Business Location form. No incumbent vendors or current contractors are identified in the solicitation documents. Bidders must register with the County's Vendor Self Service (VSS) system to verify SBE certification status and monitor for any solicitation amendments prior to submission. The County is exempt from Federal and State taxes, and payment is rendered only upon satisfaction and acceptance of delivered items. No specific budget range or award value is provided in the solicitation documents, with pricing to be determined through the competitive bidding process based on submitted quotes.