Adult and Juvenile Cards & Key Tags, Purchase & Delivery of

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of adult and juvenile library cards and key tags for the Palm Beach County Library System. The procurement requires vendors to supply 35,000 adult cards and key tags with three-part removable adhesive tag combinations and 12,000 juvenile cards and key tags with identical adhesive configurations. All cards and key tags must comply with strict technical specifications, including Code 39 barcode format with ten-character sequential numbering beginning with the letter "D," defined dimensions with round corners, laminated barcodes, and specified color processes. Delivery must occur within thirty calendar days of purchase order receipt to 3650 Summit Blvd., West Palm Beach, FL 33406, on an F.O.B. destination basis. Bidders must submit responses on an all-or-none basis, including manufacturer brand names, part numbers, and supporting descriptive literature demonstrating compliance with all specifications, with the submission deadline of April 4, 2018, at 4:00 P.M. via fax or email to Kerry L. Parker. Unit pricing must be firm and fixed for ninety days from the opening date, and the County reserves the right to purchase additional quantities within twelve months of award at quoted prices under the same terms and conditions. The award will be made to the lowest, responsive, responsible bidder, with the County retaining the right to request samples of each card type to verify barcode readability.

A five percent local preference is available for vendors with a permanent place of business in Palm Beach County or the Glades, provided they submit a valid Business Tax Receipt and completed Certification of Business Location. Small Business Enterprise (SBE) certified vendors are eligible for award consideration if their bid falls within ten percent of the lowest responsive, responsible bid. No incumbent vendors, current contractors, or specific technology integration requirements are identified in the solicitation materials. The RFQ does not specify an overall contract value or budget range; pricing is to be determined through the competitive bidding process based on the quoted unit prices for adult and juvenile card quantities. Qualified vendors must demonstrate the ability to meet technical specifications for barcode readability and deliver the complete quantity within the specified timeframe, with administrative coordination through Sheri Haywood-McCabe for barcode sequence number assignments.