ADS-B Avionics Equip and Install/Door Hinge Inspect/Repair

The Commonwealth of Kentucky's Finance and Administration Cabinet, on behalf of the Department of Aviation, issued a Request for Bid (RFB) for ADS-B Avionics Equipment installation and door hinge inspection/repair services for Elliott County. The procurement involves a one-time award contract to supply and install Automatic Dependent Surveillance-Broadcast avionics equipment on aircraft N36SP, a Bombardier Learjet 35A/C21 owned and operated by the Kentucky State Police. Deliverables include installation of dual Garmin GTX 3000 TXP transponders, a GDL-88 unit, and an FS210 system; removal of existing TDR 94 D transponders; furnishing and installing Supplemental Type Certificate STC #ST02455SE from Butler Avionics; and inspection and potential replacement of the lower cabin door hinge assembly (part number 2411282-802). The vendor must complete all installation work within 15 working days of receiving the aircraft, with work availability beginning January 1, 2019. Bidders must be authorized Garmin dealers and Authorized Service Facilities for Learjet 35A/C21 aircraft, located within 500 nautical miles of Capital City Airport in Frankfort, Kentucky. The RFB was released on October 10, 2018, with written questions due by October 16, 2018, at 3:30 p.m. EST, Commonwealth responses issued by October 19, 2018, and bids due on October 26, 2018, at 1:30 p.m. EST. Evaluation uses a best value approach with 95 points allocated to price, 5 points to geographic proximity, and pass/fail criteria for dealer certification and adherence to the 15-working-day installation timeline. Failure to meet the installation deadline results in a one percent daily penalty deduction from the vendor's invoice.

Kentucky resident bidders are eligible for reciprocal preference, and qualified bidders including Kentucky Correctional Industries and nonprofit agencies serving individuals with severe disabilities receive preference equal to fifteen to twenty percent of the maximum points awarded. Bidders must submit a valid Annual Affidavit and Kentucky Tax Registration Application (Revenue Form 10A100), manufacturer certifications, and proof of Authorized Service Facility status with their sealed bid submissions to the Office of Procurement Services, Capitol Annex, Room 095, 702 Capitol Avenue, Frankfort, Kentucky 40601. All pricing must be exclusive of federal excise taxes and Kentucky sales or use taxes, with pricing remaining firm for a minimum of sixty calendar days after the bid due date. Bidders must provide trade-in credit for the removed TDR 94 transponders as a deduction from the total unit price, and the cost must include purchase of the Supplemental Type Certificate from Butler Avionics. The Commonwealth anticipates contract award before January 1, 2019, and will provide approximately 30 days' notice before aircraft availability, with the Commonwealth responsible for delivery to the vendor's location. No specific budget range or award value has been publicly disclosed in the solicitation materials.