Administrative Support for FEDSTACC-SPAC

The State of Michigan Department of Environment, Great Lakes, and Energy is soliciting administrative and logistical support services through Request for Proposal 200000000753 to provide comprehensive support for the Statewide Public Advisory Council (SPAC) and the Federal-State Areas of Concern Coordinating Committee (FEDSTACC). The contractor will be responsible for meeting coordination, agenda development, minute-taking, email list management, and website maintenance for these environmental advisory bodies. Key deliverables include support for approximately nine SPAC meetings and twelve FEDSTACC meetings annually over the three-year contract term. Contractor personnel must possess a minimum of two years of professional experience in meeting organization and logistics, along with demonstrated knowledge of Great Lakes state and federal legislative activities relevant to the Great Lakes Water Quality Agreement. Support services must be provided during standard business hours of 7:00 a.m. to 6:00 p.m. EST, Monday through Friday, with additional evening and weekend availability as needed. Technical proposals will be evaluated on a 100-point scale encompassing Statement of Work requirements (25 points), Key Personnel education and experience (50 points), and responses to a Vendor Questions Worksheet (25 points), with a minimum score of 80 points required for pricing evaluation. Critical timeline dates include January 24, 2020 for the deadline to submit bidder questions, January 28, 2020 for posting of answers, and February 6, 2020 at 3:00 p.m. Eastern for proposal submission, with an anticipated contract commencement of March 1, 2020.

The contract features a three-year initial term expiring December 31, 2022, with potential renewal for up to two additional one-year periods at the State's discretion, and pricing must remain firm for the entire contract duration. The contract is funded through a U.S. Environmental Protection Agency grant and remains contingent on continued EPA funding, with quarterly invoicing for services rendered and payment via Electronic Funds Transfer within 45 days of receipt. While no specific set-asides are mandated, the State reserves consideration of qualified disabled veteran and service-disabled veteran-owned business status in award decisions. The RFP does not identify an incumbent contractor or existing vendor relationship. The procurement does not specify an estimated contract value or budget range. All contractor personnel who may access confidential tax information are subject to background checks and must comply with IRS Publication 1075 safeguarding requirements. The State is not obligated to accept the lowest price proposal and retains discretionary authority in final award determinations.