Adiabatic condensers plus installation

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for the procurement and installation of two new Olympus adiabatic condensers, specifically model VCS16H6A06B (400TR), to be delivered to the TDCJ Neal Unit Maintenance in Amarillo, Texas. This Invitation for Bids (IFB) was issued on June 6, 2025, with a bid opening deadline of June 27, 2025, at 3 P.M. Electronic bid submission is preferred via bids@tdcj.texas.gov, with hard copy submissions also accepted. Bidders must meet specific insurance requirements, including minimum liability coverage of $1,000,000 and auto coverage of $500,000. The procurement is subject to state funding availability, and the contract includes provisions for potential termination if sufficient funds are not appropriated. Evaluation criteria will likely include compliance with technical specifications, insurance requirements, HUB subcontracting plan, and adherence to state regulations such as E-Verify requirements and conflict of interest disclosures.

The contract opportunity includes specific set-aside provisions for Historically Underutilized Businesses (HUB), with statewide and TDCJ-specific goals of 32.9% for special trade construction contracts. Bidders must complete and submit a comprehensive HUB Subcontracting Plan (HSP), with failure to do so potentially resulting in bid disqualification. Contractors have three primary methods to meet HUB goals: subcontracting entirely to Texas certified HUB vendors, subcontracting to a mix of HUB and non-HUB vendors while meeting aggregate HUB goals, or completing the entire contract with the contractor's own resources. The state provides resources to assist vendors in identifying potential HUB vendors, including contact information for HUB assistance at HUB@tdcj.texas.gov. While a specific budget range is not explicitly stated, the procurement involves the purchase and installation of two adiabatic condensers, suggesting a potentially significant contract value. The procurement is open to businesses that can demonstrate compliance with state regulations, technical capabilities, and commitment to HUB participation.