Additional Athletic Bus Charter Services for Spring

Adams State University (ASU) is seeking competitive quotes for athletic bus charter services through a Documented Quote (Solicitation/Bid No. ASU25003-DQ) located in Alamosa County, Colorado. The procurement involves five specific bus charter trips for spring semester athletic team transportation, requiring 52-passenger coaches for baseball and softball teams traveling to destinations including Colorado Springs, Las Vegas, NM, and Chadron, NE. Trips are scheduled between February and April 2025, with specific departure and return dates outlined in the solicitation. Vendors must provide detailed pricing for each trip, including options for TV/VCR/DVD equipment, restroom facilities, and potential driver hotel accommodations. The university will evaluate bids based on multiple criteria such as qualifications, equipment, previous experience, specification responses, and document completeness, with price being the primary but not sole consideration. Bid responses are due on February 7, 2025, at 2:00 PM Mountain Time, with questions accepted until February 6, 2025, and can be emailed to kristinyoung@adams.edu.

The solicitation does not explicitly mention set-aside designations for disadvantaged enterprises or specific restrictions on responding organizations. Vendors must maintain comprehensive insurance coverage, including workers' compensation, comprehensive general liability, and automobile liability insurance with specified minimum coverage limits. While no incumbent vendors are identified, the university reserves the right to determine service equality and award the bid to the most advantageous vendor. The procurement appears to be an open competitive bid without predetermined budget ranges or explicit award values. Potential vendors will need to provide competitive pricing for the specified bus charter services, demonstrating capability to meet the transportation requirements for ASU's athletic teams during the spring semester.