Addendums to RFP 18-009-651

Wayne County Regional Educational Service Agency (WCRESA) in Michigan is soliciting proposals through RFP 18-009-651 for the procurement of IBM mainframe and enterprise storage equipment. The specific deliverables include an IBM Z13 system 2965-N10 H01 mainframe computer configured with FICON Express8S SX ports, OSA-Express5S 1000BASE-T ports, a 14-foot 200V 30A three-phase power cord, preloaded HMC, and integrated lift tool kit, along with an IBM DS8884 Enterprise System Storage unit 2833-984 containing 5 TB of storage with Flashcopy, PAV, and FICON 4 ports. The procurement includes de-installation, removal, and shipping services, with the purchasing entity responsible for these logistics. Written questions were due by November 9, 2018, with WCRESA's responses issued on November 13, 2018. Proposals must be submitted by 10:30 a.m. on Tuesday, November 20, 2018, with bid opening at 11:00 a.m. EST the same day. All proposals must remain valid for at least sixty days from submission. The successful bidder must provide comprehensive insurance coverage including workers' compensation insurance with limits of $100,000 per occurrence and $500,000 aggregate, commercial general liability insurance with limits of not less than $1 million per occurrence, and automobile liability insurance with limits of not less than $1 million per occurrence combined single limit. Preferred bidder selection and contract negotiations are anticipated for November 2018.

The addendums do not specify set-aside designations or restrictions limiting competition based on disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the procurement documents. The equipment remains in WCRESA's computer room pending de-installation and requires specific handling procedures, including the placement of hard surfaces to protect existing carpet and tile flooring during relocation from the computer room to the load dock. WCRESA is exempt from all federal, state, and local taxes and will not be responsible for taxes imposed on the bidder. The resulting Master Service Agreement will be subject to the terms and conditions of the RFP upon award. No specific award value or budget range is detailed in the addendums provided, though the procurement involves significant equipment procurement and related services. WCRESA reserves the right to withdraw the RFP at any time, waive minor irregularities, and negotiate further with the successful bidder.