Addendum 3: RFP for T13_district head-end room

Birmingham Public Schools issued a Request for Bid (RFB) Addendum 3 for the BP T13 Birmingham Covington School District Head End Room Upgrades project, procuring material, labor, and equipment necessary to renovate and construct the district head-end room. The project encompasses comprehensive upgrades including installation of a complete clean-agent fire-extinguishing system employing HFC-227ea agent with addressable control units, replacement of uninterruptible power supply (UPS) units with 40 kW/40 kVA Liebert eXM series systems, new electrical distribution equipment with 22,000 AIC-rated panelboards, and complete fire alarm system revisions. Bidders may submit proposals for individual bid categories (Mechanical and Electrical trades identified) or multiple categories with separate pricing for each. Key deliverables include as-built drawings in searchable PDF format, complete operation and maintenance manuals, manufacturer warranty documentation, and four sets of operating instructions for owner personnel. All work must comply with NFPA standards including NFPA 2001 for clean-agent systems, NFPA 72 for fire alarm systems, and NFPA 70 (National Electrical Code). A pre-bid meeting was scheduled for February 26, 2018 at 11:00 AM at Birmingham Covington School, Technology Services Office (1525 Covington Road, Bloomfield Hills, MI 48301), with proposals due Monday, March 5, 2018 at 11:00 AM EST to Lauren Mbereko, Purchasing Coordinator, Birmingham Public Schools, 31301 Evergreen Road, Beverly Hills, MI 48025. Bid opening occurs at 11:05 AM on March 5, 2018, with bid award anticipated in May 2018, construction commencing July 2, 2018, and completion targeted by January 15, 2019.

The procurement documents do not identify specific set-aside designations or restrictions limiting response to particular categories of organizations, though all bidders must submit sworn, notarized affidavits certifying familial relationship disclosures per MCL 380.1267 and compliance with the Iran Economic Sanctions Act. Before commencing work, contractors must provide Certificates of Insurance including Worker's Compensation, Automobile Liability ($1,000,000 per accident), and Commercial Liability ($1,000,000 occurrence/$2,000,000 aggregate) with the Owner listed as additional insured, and must comply with school safety legislation (MCL 380.1230 series) with reporting of listed offenses within three business days. All proposals must include three references (preferably school districts) and company profile information including full-time employee count and dollar volumes for 2015-2017. Contracts valued at $50,000 or greater require Performance and Labor and Material Payment Bonds in the amount of 100% of contract price, with bond costs listed as separate line items, and bid prices must remain firm through May 31, 2018 including all applicable taxes, overhead, and profit. No incumbent vendor, existing infrastructure integration requirements, or specific award values or budget ranges are identified in the procurement documentation.