AD Project #202601400 Committee for Public Counsel Services, Boston, Dorchester, Jamaica Plain etc.

The Commonwealth of Massachusetts Division of Capital Asset Management and Maintenance (DCAMM) is issuing an Invitation for Proposals (IFP) to license approximately 5,000 square feet of usable office space, with flexibility to consider properties ranging from 2,000 to 6,000 square feet, located in Boston, Dorchester, Jamaica Plain, Mattapan, Mission Hill, Roslindale, Roxbury, and South End for the Committee for Public Counsel Services (CPCS). The license term is one year with options to extend, and the space will house a CPCS local Public Defender Division office expecting approximately 1-2 visitors per day. Eligible proposers include record owners, brokers or agents, prospective purchasers, or tenants with sublicensing rights. Key evaluation criteria include usable area and space type suitability; location quality with preference for properties scoring 60 or greater on the GSA Smart Location Index and within 0.5 miles of public transportation; parking availability of preferably 25 spaces at no cost plus 3 reserved spaces; and overall building conditions. The Commonwealth also prioritizes Commonwealth Policy Objectives including Gateway Cities and environmental justice areas, climate and decarbonization objectives, inclusive design, and opportunities for historically underrepresented individuals and businesses. Proposals must be submitted electronically in PDF format using the official DCAMM License Proposal form, either via email to leasepropsubmittal.DCAMM@mass.gov or by mail to One Ashburton Place, 1st Floor, Room 107, Boston, MA 02108, with a deadline of September 30, 2026. Proposers must structure pricing as total annual rent in dollars per year on a gross, flat-rent basis that includes all landlord improvements and services, though alternative cost structures may be proposed with itemized exclusions. The lease requires landlord-provided improvements according to Commonwealth specifications, with the landlord responsible for completing all buildout work, obtaining necessary permits, and remediating any hazardous substances before occupancy, and the building must comply with all applicable federal, state, and local codes, life safety systems, and accessibility standards for persons with disabilities.

The IFP does not identify any incumbent vendors or current contractors, representing a new procurement opportunity. No specific set-aside designations are designated for disadvantaged enterprises; however, the Commonwealth encourages participation from minority and women-owned business enterprises and other historically underrepresented businesses as part of its broader Commonwealth Policy Objectives. The solicitation was issued under a Certification of Emergency and Waiver of Advertising Requirements. Proposers must provide comprehensive documentation including verified floor plans in CAD format, proof of property control, tax compliance certification, compliance with Executive Order 481, and evidence of energy certifications or historic status where applicable. All proposers are responsible for monitoring the CommBuys system for modifications and solicitation updates and must reference the "Last Change" field to ensure they have the most current documents; failure to submit proposals based on current materials may result in disqualification. The Commonwealth reserves the right to conditionally select proposals, request best and final offers, reject any or all proposals, and waive IFP provisions as deemed in its best interest. No specific budget range or award value is provided in the solicitation materials; pricing terms are to be negotiated as part of the proposal evaluation process, with DCAMM calculating the final rental rate per usable square foot based on submitted annual rent figures.