Actuary Study: Claims Reserve in the City's Benefits Self-Insurance Fund

The City of Salem, Oregon is issuing a Request for Quote (RFQ) for actuarial services to conduct a comprehensive study of its Benefits Self-Insurance Fund. The procurement seeks an independent actuarial review to determine appropriate claims reserve levels for the city's self-insured health, vision, dental, and prescription benefit programs. The actuary must analyze outstanding losses through June 30, 2025, and forecast incurred but not reported (IBNR) claims and projected expenses for the period July 1, 2025, through June 30, 2026. The engagement requires evaluation of the city's rate methodology and assessment of market alignment for health, vision, and dental self-insurance rates. All work must be performed by a certified actuary and submitted as a written report signed by the qualified professional. Vendors must provide detailed pricing information including expected hours, hourly rates, and total engagement cost. The proposal deadline is May 8, 2026, at 1:00 PM, with submissions directed to James Wharton-Hess Sr., Fiscal Analyst in the Budget Office. The RFQ references City of Salem Council Policy No. C-16, which governs the self-insurance fund structure and reserve requirements.

The RFQ does not indicate specific set-aside designations or restrictions on respondent eligibility based on business classifications or disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the available procurement documents. There is no mention of existing infrastructure or technology systems requiring integration with the actuarial study deliverables. The budget range or estimated award value for this engagement is not disclosed in the provided RFQ materials, requiring interested vendors to submit competitive quotes based on their anticipated scope and resource requirements.