Actuarial Service Contract for KRGF

The Commonwealth of Kentucky's Department for Natural Resources, specifically the Kentucky Reclamation Guaranty Fund (KRGF) Commission under the Energy and Environment Cabinet, is soliciting actuarial services through Request for Proposal 128-2600000213 to evaluate the financial soundness and sustainability of the KRGF, which guarantees reclamation of forfeited coal mining permits when performance bonds prove insufficient. The procurement requires comprehensive Phase I actuarial analysis including evaluation of bond adequacy, statistical risk analysis, funding structure recommendations, and detailed financial reports in multiple formats (Word, PDF, Excel), with a minimum of three progress meetings required, followed by Phase II ongoing maintenance and support not to exceed 40 hours annually. Key qualifications include demonstrated previous experience with coal mining and reclamation actuarial work, staffing personnel with current continuing professional education (CPE) certificates, and expertise in coal industry dynamics. The evaluation process allocates 1,000 points for technical proposals (300 points for prior coal mining and reclamation experience, 200 points for sample actuarial valuation reports from the past five years, 300 points for staffing qualifications and understanding of industry, and 200 points for detailed work plan and methodology) and 200 points for cost proposals using lowest-price evaluation with proportional scoring. The contract term runs from July 1, 2026, through June 30, 2028, with potential renewal for two additional two-year periods subject to approval. The RFP was released April 1, 2026, with written questions due by April 7, 2026, Commonwealth responses posted April 16-23, 2026, and proposals due electronically through the Kentucky Vendor Self Service System by 11:00 a.m. EST on April 30, 2026 (extended from April 27, 2026 per Addendum #1).

The RFP documents do not identify any specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. Vendors must register in the Commonwealth eProcurement System and submit three separate sealed documents: Technical Proposal, Cost Proposal, and Proprietary Information, with proposals remaining valid for six months post-submission. Pre-award insurance requirements include Commercial General Liability Insurance ($1,000,000 per occurrence, $2,000,000 aggregate), Professional Liability Insurance ($1,000,000 per claim), and Automobile Liability Insurance if applicable ($1,000,000 combined single limit). Travel expenses are reimbursable if pre-approved and comply with state employee travel regulations; no other expenses are reimbursable unless specifically authorized. Oral presentations may be required for the top two ranked vendors at the Commonwealth's discretion, with final evaluation and scoring conducted by the agency. The specific award value or budget range is not disclosed in the RFP documents, though the Commonwealth retains ownership of all work products, reports, and documentation generated during contract performance and reserves the right to negotiate compensation and reject any or all proposals.