Acquisition of Water Meter Tapes

The Oregon Water Resources Department (OWRD) is conducting a Request for Proposals (RFP) to establish a Price Agreement for water measurement devices, specifically seeking coaxial cable meters and flat tape meters. The solicitation (RFP S-69000-00007622) covers detailed specifications for gauging and water measurement equipment, with precise requirements for cable/tape dimensions, reel/probe characteristics, and electronic features. Proposers must meet minimum qualifications and submit comprehensive proposal documentation, including a Proposer Information and Certification Sheet, Disclosure Exemption Affidavit, and Reference Check Form. The initial contract term is anticipated to be two years, with potential renewals up to a cumulative maximum of four years. Key submission deadlines include a proposal due date of August 18, 2023, with proposals required to remain valid for 180 days following the closing date. The evaluation process will assess proposers' ability to meet technical specifications, provide comprehensive documentation demonstrating organizational capability, and comply with state procurement requirements.

The procurement includes specific provisions for business inclusion and diversity, with opportunities for certified minority-owned, women-owned, service-disabled veteran-owned, and emerging small businesses in Oregon. Proposers must complete a COBID Certification Outreach Plan, detailing their strategies for engaging certified firms and potential subcontracting opportunities. The RFP requires proposers to demonstrate financial responsibility, including potential submission of financial statements, performance history, and evidence of appropriate resources and expertise. Vendors must disclose any criminal or civil charges, contract terminations, or financial distress from the past three years, and those employing 50 or more full-time workers must possess a valid Pay Equity Certificate. While specific award values are not explicitly stated, the contract will allow OWRD to issue purchase orders for the specified water measurement devices across jurisdictions including Marion County. Successful proposers must also maintain a written policy preventing sexual harassment, sexual assault, and discrimination against protected employee classes.