ACE Technology Services - Network equipment & Wireless

The Academy for Classical Education (ACE), a private K-12 school in Macon, Georgia, is issuing a Request for Proposals for separate sealed bids to procure technology products and services, specifically network equipment and wireless infrastructure. The procurement includes three distinct components: approximately 165 WiFi 6E wireless access points to provide comprehensive coverage across the campus including classrooms, offices, multipurpose areas, and parking lot sections; 50 48-port network switches with all necessary modules and accessories to support the school's 1,800+ students, faculty, and staff across six wiring closets in the main building; and firewall equipment capable of supporting the school's current 5 Gbps internet bandwidth. Sealed proposals must be submitted by 2:30 p.m. on May 29, 2026, with searchable PDF digital copies required by 5:00 p.m. the same day, with an anticipated award date of June 5, 2026. Vendors must submit firm, fixed-price proposals with itemized listings including all hardware, installation, configuration, taxes, project management, travel, insurance, and miscellaneous expenses, along with two original printed copies bearing authorized signatures in ink. Evaluation will be weighted as follows: price (50%), integration of solution within the existing environment and interoperability with current systems (30%), and prior experience and references (20%). Required qualifications include a minimum of three references from school districts for comparable projects completed within the past two years, company qualifications documentation, staff certifications, and completed affidavit sheets.

The RFP does not indicate any set-aside designations or restrictions limiting responses to specific categories of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the solicitation materials. Vendors must demonstrate the capability to integrate wireless solutions with role-based user authentication and centralized network management functionality, and all proposed equipment must interoperate with the school's existing infrastructure. Insurance requirements are substantial and include comprehensive general liability of $1,000,000 per occurrence, commercial automobile liability of $1,000,000 per occurrence, statutory worker's compensation with $1,000,000 employer's liability, and employee dishonesty coverage of $50,000 per occurrence. The selected vendor will serve as the prime contractor and sole point of contact responsible for all services, including periodic progress reporting. While specific budget ranges or award values are not disclosed in the RFP, the scope encompasses significant hardware procurement, professional installation services, and one year of parts and labor warranty coverage with clearly defined renewal costs, suggesting a substantial contract value.